Participation Terms and Conditions

The Global Cooling Prize hereafter referred to as “Prize”, and the Global Cooling Prize coalition hereafter referred to as “Organizers” request the Participant, hereafter referred to as “You” to carefully read the below Terms and Conditions for participating in the Prize.

By registering for the Global Cooling Prize competition, it is understood that You have read the below Terms and Conditions in full. You agree that your registration automatically grants your approval and acceptance of all of the Participation Terms and Conditions for the entire duration of the Prize competition.

Application documents

All application documents submitted for the purpose of the Prize must be in the English language only. Only complete applications received before the deadline will be considered. However, the Organizers reserve the right to consider any application after the deadline on a case-by-case basis. Application documents once submitted will not be returned. By submitting an application, you accept these conditions for participation.

Participation Fee

No fees will be charged to participate in or apply to the Prize.


The decision regarding the selection of finalists and awards will be the responsibility of the Organizers, in their sole discretion, after reviewing the submitted applications and prototype performance in accordance with the Prize Criteria.

Personal Information

The application process entails collection of your personal information, including but not limited to your name, address, telephone numbers, email addresses, etc.

You give your express consent to the Organizers to collect and use your personal information for the purpose of administering the Prize, within and outside your country. The Organizers shall not disclose or convey your personal information to third parties, except to its entrusted agencies for purposes related to this competition or for marketing of the prize. Your participation in the Prize constitutes valid consent for the foregoing purposes.

For questions relating to the collection or use of your personal information, you may contact us at:

Radhika Lalit

You also consent to the transfer of your personal information to appropriate entrusted agencies in locations outside of the United States as may be necessary for purposes of administering the Prize.

International data transfer

The Prize website is operated in the United States. By using it, You consent to have your personal information transferred, processed and stored in the United States.

Use of Global Cooling Prize resources

You can view, copy, print, display, transmit and distribute publications, documents and other content found on the Prize website (such as FAQs, blogs, press releases and so on) without alterations, including the data, information, reports, that other participants share with You, for your personal, non-commercial use, but not for any other purpose.

Information in “Participant Intent to Apply” and “Detailed Technical Application” AND Prototype submission for testing

By submitting your ideas and designs for participation, including the submission of prototypes for testing purposes (hereinafter collectively referred to as “innovation”), You represent and warrant that You:

  • A) hold full legal right, including all intellectual property rights in and to the innovation, and are providing it gratuitously and without restriction;
  • B) possess all necessary permissions, licenses, or waivers from the owners of the innovation to submit the innovation for the purpose of the Prize; and
  • C) have the power to give, and give your consent to the Organizers to use and evaluate the innovation for purposes of the Prize.

In the case that a group of organizations, teams, or individuals are participating as one team, the designated team leader (submitting the application) will make this representation on behalf of all the members, and each member is deemed to be jointly and severally bound by such representation and warranty.

You agree to defend and hold the Prize and its Organizers, along with its representatives, agents, donors, attorneys, and affiliates (“parties”) harmless from and against any and all third party claims, actions, damage, loss, liability, costs and expenses of any kind (including reasonable attorneys’ fees) (collectively, “Loss”) incurred by, or claims made against the parties as a result of Your breach of any representations or warranties; or for violation of any third party’s intellectual property rights; or if your design or content otherwise violates the law; or arising from, related to, or connected with your comments, your designs, your submission, your use of our Prize website; or your violation of any law, rights or privacy policies. Any expenses that are incurred by the Organizers as a result of claims from third parties shall be fully recoverable from You and will result in disqualification from the Prize.

Intellectual Property

Ownership of all intellectual property in the innovation shall remain Your property. Participation in the prize does not transfer any ownership rights, title or interest in the innovation, including any intellectual property rights therein.

By participating in the Prize, you give the Organizers and their authorized representative a limited, royalty free license to evaluate, review and/or use the innovation for purposes of administering the Prize.

Except as expressly provided in the application materials, the Organizers do not make any representation or warranty of secrecy or confidentiality of any documents or information submitted by You in the application process.

You are solely responsible for taking the necessary steps to legally protect the novelty of your innovation prior to your submission to the Prize. If you believe it contains any protectable intellectual property right, including but not limited to patent or design rights, you are encouraged to seek legal advice to secure such rights (for example by filing provisional or main patent applications, etc.) prior to your submission.

You will enter the competition at your own risk and the Organizers will not be liable for any consequence arising from your submission, including but not limited to the loss of any intellectual property right therein through its disclosure.

The Organizers shall endeavor to ensure that reasonable due care is taken while handling applications throughout the application and review process of the prize. The Organizers will endeavor to ensure that applications and materials submitted are not used for any purpose except for purposes of administering the Prize and that all disclosures are restricted as far as is reasonable to authorized personnel with the organization only.

While it is not responsible for their protection, the Global Cooling Prize coalition treats the protection of the IP of participants as a core priority and has taken steps to offer participants assistance in this regard. For more information, please visit on the site.

Interaction with other participants

If You are using the Prize website, we may offer opportunities for interactive activities, which may enable You and other participants to communicate with each other directly or to post information and other material that will be visible to others outside of the Organizers. If You wish to take advantage of these opportunities and post, publish, or communicate anything outside of the confidentiality provision of the formal application process (from raw data to software to photographs and beyond), this content will be seen by other users, so please choose carefully the information that you post. Do not submit any of your content or information that You consider being confidential or proprietary through these interactive activities within the prize website. The Organizers have no control over and cannot be held liable, accountable or responsible for what you post on the portal, and all such liability is disclaimed to the fullest extent permitted by law.

Third party sites

If You are using the Prize website, where we provide hypertext links to other locations on the internet, we do so for information purposes only. We are not responsible for the content of any other third party sites or other pages linked from or linking to this site. We have not verified the content of any such sites. Following links to any other sites or pages shall be at your own risk and we shall not be responsible or liable for any damages or in another way in connection with linking. We are not responsible for webcasting or any other form of transmission received from any linked site. No endorsement or approval of any third parties or their advice, opinions, information, product or services is expressed or implied by any information on our site. You cannot set up a link from your site to our site without a prior written confirmation from us.

Governing Law

These Participation Terms and Conditions and our relationship with You will be governed exclusively by laws in force in Colorado, USA, excluding its conflict of law rules. Any litigation arising out of or relating to the Global Cooling Prize must be filed and pursued exclusively in the Courts of Colorado, USA and you consent to the jurisdiction of and venue in such courts to the exclusion of all other courts and venues. If either of us resorts to legal action relating to the participation, the prevailing party will be entitled to an award of all its costs and reasonable attorneys’ fees. Prior to filing any litigation claim, we both agree to seek mediation with a third party not directly associated with the claim and selected by mutual agreement from the standing members of the technical review committee of the Prize, in an effort to resolve any dispute.